Bookkeeper / Office Administrator

Job Description – Bookkeeper / Office Administrator

Rate of Pay: £15.50 per hour

Contracted Hours: Monday to Thursday, 8:30am to 2:00pm, and Friday, 8:30am to 1:45pm, totaling 27.25 hours per week.

About the Role

Our client is looking for an organised and detail-focused Bookkeeper / Office Administrator to join their team in Keighley. The successful candidate will need to be Sage trained, with an AAT or similar accounting qualification preferred.

Key Responsibilities

Bookkeeping & Accounts

• Input and process supplier invoices.
• Complete supplier payment runs using online banking, ensuring a high level of accuracy at all times.
• Reconcile supplier statements against account ledgers and investigate any discrepancies.
• Raise customer invoices, including Sales and Commercial Invoices.
• Arrange appropriate freight where required as part of the invoicing process.
• Carry out credit control duties, including contacting customers regarding outstanding payments and expected payment dates.
• Reconcile bank statements and maintain accurate financial records.
• Prepare and check VAT returns, ensuring figures are accurate and complete before submission to HMRC.
• Input wage and salary figures into Sage and reconcile Tax and National Insurance (NI) accounts.
• Complete pension submissions and maintain accurate pension records.
• Process and record foreign exchange transactions.

Month-End & Year-End Procedures

• Complete month-end bookkeeping procedures, ensuring all accounts are accurate and up to date.
• Process and reconcile prepayments, ensuring they are correctly allocated to the relevant accounting periods.
• Run specific month-end reports from Sage and review them for accuracy.
• Complete month-end reconciliations and investigate and resolve any discrepancies.
• Ensure all required month-end procedures are completed accurately and within the relevant deadlines.
• Have the ability to complete year-end procedures, ensuring accounts and supporting documentation are fully reconciled and prepared for year-end reporting and/or review.
• Run relevant Sage reports and provide supporting information required for the year-end process.
• Assist with any queries or additional requirements relating to the year-end accounts.

General Office Administration

• Complete weekly filing and maintain organised records.
• Match commercial documentation and maintain proof of export records.
• Order stationery and general office supplies.
• Provide general administrative support to the business as required.
• Assist with additional administrative duties and systems following appropriate training.

Skills & Experience

• Sage training and practical experience are essential.
• AAT or a similar accounting qualification is preferred.
• Previous bookkeeping/accounts experience.
• Good understanding of VAT and the ability to check VAT returns for accuracy.
• Experience with online banking and supplier payment processes.
• Experience with month-end procedures, including prepayments and Sage reporting.
• Ability to carry out year-end procedures and prepare supporting information.
• Strong attention to detail and a high level of accuracy.
• Good organisational and time-management skills.
• Confident communication skills, particularly when dealing with customers and suppliers.
• Good IT skills and the ability to learn new systems quickly.
• Ability to work independently while also supporting the wider office team.

Key Attributes

The successful candidate will be:

• Reliable and organised.
• Accurate and methodical.
• Proactive and able to manage their own workload.
• Comfortable handling confidential financial information.
• Professional and confident when communicating with customers, suppliers and colleagues.
• Willing to learn and take on additional responsibilities as required.